Minutes – Annual Meeting – 15 May 2018


PRESENT H Salwey (Chairman); Cllr. D Ayres (Vice Chairman); Cllr. A Hall; Cllr. A Cowell; Cllr. A Wright; and Cllr. R Smith.

IN ATTENDANCE R Hewitt, Clerk. Two members of the public were present.

18/19 Election of Chairman – Mr H Salwey was elected unanimously and signed the declaration of acceptance of office.

18/20 Apologies – Cllr. C Giles.

18/21 Declarations of Members Interests and requests for Dispensation – Cllr. Smith declared a disclosable pecuniary interest in planning application 18/01641/FUL Land to the South of Park Lane, Woofferton.

18/22 Election of Vice Chairman – Cllr. D Ayres was elected unanimously.

18/23 Appointment of representatives
a) Ludlow and Clee Hill Local Joint Committee – It was agreed to leave the option of attending meetings of the committee open for all members.
b) South Shropshire Association of Parish and Town Councils – It was agreed to leave the option of attending meetings of the association open for all members.

18/24 To approve the Minutes of the previous meeting – The minutes of the meeting held on 10 April 2018 were approved and signed as a correct record.

18/25 Reports of noise and smell pollution from biodigester, Park Lane – Cllr. R Smith kindly offered to prepare a report on the matter for consideration at the next meeting.

18/26 To invite views and discussion from members of the parish – A member of the public said two large potholes on Wheatcommon Lane need urgent attention. It was agreed to re-report the defects.

18/27 Report from Representatives who have attended meetings of other Organisations on behalf of the Parish Council – There were no reports.

18/28 Financial items
a) Annual Governance Statement – Approved.
b) Accounting Statement 2017-18 – Approved.
c) Risk schedule – Approved.
d) Insurance renewal – Approved.
e) The following payments were approved: K Adams, internal audit 2017-18 (£60.00); Came & Company, parish council insurance (£291.20); Shropshire Playing Fields Association, donation (£30.00); AVG Internet Security subscription for PC laptop (£35.99); and Hitrees, clearing of footpath opposite village hall (£72.00).

18/29 Highway Items/ Amenity Items/ Footpath Items
a) Highways improvements, Park Lane – It was agreed that the work done by Shropshire Council to date to improve the passing points appears to be poor value for money. Shropshire Cllr. Parry said highways will be asked to use remaining funds from the £10,000 earmarked for the project to improve the work.
b) To report Highway / Amenity and Footpath items – Two potholes on Wheatcommon Lane will be re-reported.

18/30 Planning
(Cllr. Smith left the meeting.)

18/01641/FUL Land to the South of Park Lane, Woofferton. Change the use of agricultural land to land for the siting of two wooden structures for holiday let accommodation and the removal of a dilapidated football club changing room and portacabin (now used for agricultural storage) to house one temporary pre-constructed lodge for holiday let accommodation. The planning application was supported.

(Cllr. Smith rejoined the meeting.)

Shropshire Council has granted planning permission for 16/02243/FUL, Proposed Affordable Dwelling Adjacent Mitnell Villa.

The Inspector has confirmed with modifications Shropshire Council’s Bridleway Additions Modification Order 2015. The Order and Order map has been posted on the parish noticeboard and is available via Shropshire Council’s website.

18/31 Proposed changes to Shropshire Council’s Environmental Maintenance Grant programme – The meeting completed the survey for submission to Shropshire Council.

18/32 Amey/ Severn Trent offer to support a local community event – The offer to participate in, or support, an event was noted.

18/33 Consultation on unauthorised developments and encampments – Noted.

18/34 AONB Management Plan survey – Members will review the survey individually.

18/35 General Data Protection Regulations (GDPR) – The parish council considered a report from the Clerk and agreed to adopt the approach proposed by SALC at a training session in April 2018, in anticipation of the regulations which are expected to come into force on 25 May 2018. The following policies and notices were agreed: Privacy Policy; Subject Access Policy; Personal Data Management & Audit Policy; Privacy Notice; and Privacy Notice for Staff, Councillors and Role Holders (Volunteers). The Clerk was appointed Data Protection Compliance Officer.

18/36 Clerk’s Report – The precept for 2018-19 (£5,000) has been paid by Shropshire Council. The next Town and Parish Council Forum is on 21 May 2018.

18/37 Matters raised for next meeting – None.

18/38 Next Meeting – The next scheduled meeting of the parish council is at 7.30pm on Tuesday 24 July 2018. The annual parish meeting held jointly with Richards Castle (Herefordshire) Parish is on Tuesday 22 May 2018.

The meeting closed at 9.00 pm.