Annual Meeting – 22 May 2017


PRESENT H Salwey (Chairman); Cllr. D Ayres; Cllr. A Hall; Cllr. T Harral; Cllr. A Wright; and
Cllr. C Giles.

IN ATTENDANCE V Parry, Shropshire Cllr., Ludlow South; and R Hewitt, Clerk. Two members of the public were present.

17/16 Co-opt new member – Mr H Salwey was co-opted to the vacancy on the parish council. Mr Salwey signed the declaration of acceptance of office.

17/17 Apologies – Cllr. A Cowell.

17/18 Declarations of Members Interests and requests for Dispensation – None.

17/19 Election of Chairman – Cllr. H Salwey was elected unanimously and signed the acceptance of office.

17/20 Election of Vice Chairman – Cllr. D Ayres was elected unanimously.

17/21 Appointment of representatives
a) Ludlow and Clee Hill Local Joint Committee – Cllr. T Harral.
b) South Shropshire Association of Parish and Town Councils – Cllr. C Giles.

17/22 To approve the Minutes of the previous meeting – Minute 17/4 of the meeting held on 4 April 2017 was amended to reference ‘sweepings’ instead of ‘scrapings’, and to ask Shropshire Council about a report of sweepings being left in Wheatcommon Lane. With this amendment, the 4 April 2017 minutes were approved and signed as a correct record.

17/23 To invite views and discussion from members of the parish – There were no matters raised by members of the public. Shropshire Cllr. Parry said residents on Park Lane are still concerned at the noise and disruption caused by the tractors and traffic accessing the biodigester and chicken farm. With regard to the biodigester, residents reported being disturbed by beeping at 6am on Sunday 21 May and all day on 22 May 2017.

The meeting agreed to request a site meeting with the company operating the biodigester to discuss the matter. The Clerk will write to the operator to request a meeting.

Shropshire Cllr. Parry kindly agreed to ask planning services to check the scale of the extended property being built near to the village hall is in line with the planning permission granted; and to ask highways about the agreed passing points on Park Lane.

Volunteer groups at Ludlow are being encouraged to coordinate their activities. There will be a barbecue on 6 July 2017 and all volunteers are invited. Groups can contact Cllr. Parry to get involved. Schools are visiting the museum free of charge.

Shropshire Cllr. Parry concluded by thanking the public for their support in the election on 4 May 2017.

[Shropshire Cllr. Parry left the meeting.]

17/24 Report from Representatives who have attended meetings of other Organisations on behalf of the Parish Council – There were no reports.

17/25 Financial items
a) Annual Governance Statement – Approved.
b) Accounting Statement 2015-16 – Approved.
c) Risk schedule – Approved.
d) Insurance renewal – Approved.
e) The following payments were approved: P K Jones, footpath clearance, Station Road (£300.00); Came & Company, insurance policy (£280.00); and K Adams, internal audit (£60.00).

17/26 Highway Items/ Amenity Items/ Footpath Items
Cllrs. Ayres and Wright reported a letter from contractors for Highways England, which states the layby opposite Starbucks on the A49 at Woofferton (northbound) will be closed permanently. The parish council agreed to oppose this as the layby is used by a school bus service and slow moving agricultural vehicles. Highways England will be contacted to make this request, and Shropshire Cllr. Parry will be contacted to ask for support in the matter.

17/27 Planning
Shropshire Council has granted listed building consent for 17/01150/LBC, Woodcroft Farm.

17/28 SALC training for councillors – It was agreed to support Cllrs. Hall and Giles’ request to attend ‘Fundamentals for Councillors’ and ‘Planning from a Local Council Perspective’. A report on the training will be provided.

17/29 Broadband – Connecting Shropshire has been contacted for an update on the next stage of fast broadband deployment in the parish. The contract to deliver the next stage is still being finalised.

17/30 Transparency code grant – The meeting agreed to make an application to pay for the annual hosting fees for the parish council website in 2016-17 and 2017-18, approximately £260 in total.

17/31 Clerk’s Report – All members present have completed declarations of acceptance of office and notice of registrable interests forms. Letters sent to the operators of the biodigester and chicken farm on Park Lane have been answered. The biodigester operator has requested approximate dates when local residents have been disturbed, and based on the dates highlighted under 17/23 above, these will be provided. The operator of the chicken farm telephoned to say their traffic movements have not changed. The Good Councillors Guide 2017 has been sent to members by email. Highways has comitted to repair a pothole on Park Lane by the Camberton Farm junction.

17/32 Matters raised for next meeting – None.

17/33 Next Meeting – The next scheduled meeting of the parish council is at 7.30pm on Tuesday 11 July 2017. It was proposed to schedule the date for the joint annual parish meeting in 2018 – suggested dates will be confirmed with Richards Castle (Herefordshire) Parish Council.

The meeting closed at 9.23pm.