Draft Minutes

MINUTES OF RICHARDS CASTLE (SHROPSHIRE) PARISH COUNCIL EXTRAORDINARY MEETING HELD ONLINE AT 7.30 PM ON TUESDAY 25 AUGUST 2020

PRESENT: Cllr. H Salwey (Chairman); Cllr. D Ayres (Vice Chairman); Cllr. C Giles; and Cllr. A Hall.

IN ATTENDANCE: Ward Cllr. V Parry; Mr R Hewitt, Clerk. There were no members of the public present.

20/32 Apologies – Cllr. A Cowell and Cllr. R Smith.

20/33 Declarations of Members Interest and Written Requests for Dispensation – None.

20/34 To invite views and discussion from members of the parish – There were no matters raised.

20/35 Ward Councillor Report – Ward Cllr. Parry noted that resurfacing on the B4361 had not gone beyond Overton leaving the bad section by the entrance to Moor Park School. The Chairman said drains continue not to work on the B45361 by the entrance to the school, allowing surface water to flood the road in the dip, and Ward Cllr. Parry kindly agreed to follow this up with highways. The Clerk was asked to email photos and video showing surface water running past the drains to Cllr. Parry. A request was made for highways to repaint the white lining on local roads, and for highways to look at the piping requested at Station Road, Woofferton to fix a long-standing drainage problem.

20/36 Financial items
a) Annual Governance Statement – Approved.
b) Parish council accounts for the year ended 31 March 2020 – Approved.
c) Review risk schedule – Approved.
d) The following payments were agreed: K Adams, internal audit 2019-20 (£65.00); Boy Thorne Garden Services, grass maintenance (£252.00); and Hitrees, environmental maintenance (£168.00).
e) Cheques for share of domain name and website hosting (£42.50) and share of donation to village hall for installation of wifi (£66.21) will be re-issued.

20/37 Highway Items/ Amenity Items/ Footpath Items
There are currently no outstanding environmental maintenance jobs. Environmental maintenance work will be reviewed for Spring 2021. See 20/35 for highway matters.

20/38 Matters raised for next meeting – None.

20/39 Next Meeting – The next scheduled online meeting will be at 7.30pm on Tuesday 15 September 2020.

The meeting closed at 8.21pm.


MINUTES OF RICHARDS CASTLE (SHROPSHIRE) PARISH COUNCIL EXTRAORDINARY MEETING HELD ONLINE AT 7.30 PM ON TUESDAY 21 JULY 2020

PRESENT: Cllr. H Salwey (Chairman); Cllr. A Cowell; Cllr. C Giles; Cllr. A Hall; and Cllr. R Smith.

IN ATTENDANCE: Ward Cllr. V Parry; Mr R Hewitt, Clerk. There were no members of the public present.

20/20 Apologies – Cllr. D Ayres (Vice Chairman).

It was noted that the minutes show Mr A Wright last attended in November 2019, and that the Local Government Act 1972 states when a Council Member does not attend any meeting for six consecutive months from the date of the last attendance, they cease to be a councillor. Despite the Covid 19 situation the six-month rule still applies.

20/21 Declarations of Members Interest and Written Requests for Dispensation – None.

20/22 Minutes of the previous meeting – Minutes of the meeting held on 14 May 2020 were approved as a correct record.

20/23 Ward Councillor Report – Ward Cllr. Parry said Overton Road (B4361) is to be resurfaced in stages and is likely to be closed for one day for the work to be done. Cllr. R Smith confirmed that the most serious potholes on Park Lane have been repaired. Ward Cllr. Parry kindly offered to request that highways look at adding a small pipe to fix a long-standing drainage problem on Station Road. Other matters discussed included an overgrown hedge on Wheatcommon Lane. A new supermarket will be built at Rocks Green.

20/24 To invite views and discussion from members of the parish – There were no matters raised.

20/25 Clerk’s Report
Shropshire Fire and Rescue is consulting on their integrated risk management plan 2021-25. A 30mph speed limit has been requested for the B4361 from the county boundary towards the village hall. An extension to the deadline for submission of the annual return 2019-20 has been requested from the external auditor. A planning consultant has written to offer their expertise including helping to frame comments on planning applications.

20/26 Planning
Shropshire Council has granted planning permission for 20/01482/FUL Leighs Field Cottage.

20/27 Report from Councillors who have attended meetings of other Organisations on behalf of the Parish Council – None.

20/28 Financial items
a) The following payments were agreed: Hitrees, environmental maintenance (£90.00); Eyelid Productions, accessibility upgrade to website (£50.00); Clerk, wages April-June 2020 (£410.25); and HMRC, PAYE to 5 July 2020 (£102.60).

b) The following payments made under delegated powers were ratified: AVG, internet security subscription 2020-21 (£56.69); and Zoom, standard pro subscription (shared cost with other parish councils).

20/29 Highway Items/ Amenity Items/ Footpath Items
An overgrown hedge on Wheatcommon Lane needs to be cut back as a matter of urgency. The environmental maintenance contractor will tidy the pavement from the county boundary to the village hall, including the spraying of weeds. The grids on drains on the B4361 past the entrance to Moor Park need to be fixed by highways so that they take surface water.

20/30 Matters raised for next meeting – None.

20/31 Next Meeting – Due to the Covid 19 situation it was agreed not to set a date for the next meeting and leave the decision on when to call the next meeting to the Chairman.

The meeting closed at 8.26pm.