Minutes – 10 April 2018


PRESENT Cllr. H Salwey (Chairman); Cllr. D Ayres (Vice Chairman); Cllr. A Cowell; Cllr. C Giles; Cllr. A Hall; and Cllr. A Wright.

IN ATTENDANCE Mr Buffham, EG Group; Ms Robinson, PWA Planning; Mr Savage, Snapdragon; Shropshire Cllr. V Parry; and R Hewitt, Clerk. Three members of the public were present.

18/1 Apologies – None.

18/2 Co-opt new member of the parish council – Mr Richard Smith of Brick Kiln Cottage, Richards Castle was co-opted to the parish council. Mr Smith signed the Acceptance of Office and joined the meeting.

18/3 Declarations of Members Interest and requests for Dispensation – Cllr. A Hall declared a disclosable pecuniary interest in planning application 18/01326/PMBPA Burnt House.

18/4 To approve the Minutes of the previous meeting – Minutes of the meeting held on 30 January 2018 were amended so that the declaration under 17/89 Declarations of Members Interest and requests for Dispensation was made in reference to 17/99. The minutes were then approved and signed as a correct record.

18/5 Planning
a) Consultation on proposed petrol filling station and ‘drive through’ cafe in Woofferton – Mr Buffham, EG Group, Ms Robinson, PWA Planning and Mr Savage, Snapdragon provided an overview of the proposed development intended for the corner of the A49 and Station Road. Pre-application advice has been sought from Shropshire Council and Highways England. The Chairman thanked the developers for attending the meeting.

[Mr Buffham, EG Group, Ms Robinson, PWA Planning and Mr Savage, Snapdragon left the meeting.]

b) Proposal for 68 holiday cabins in Mortimer Forest – Concern was expressed at the proposed development of part of the forest, and it was noted that a formal planning application has yet to be made to Herefordshire Council. The parish council agreed to inform planning services, Herefordshire Council, that the proposal is neither appropriate or suitable for the local community.

[Cllr. Hall left the meeting.]

c) 18/01326/PMBPA Burnt House Mitnell Lane Richards Castle Ludlow Shropshire SY8 4EJ – Application for prior approval under Part 3, Class Q of the Town & Country Planning (General Permitted Development) (England) Order 2015 for the change of use from agricultural to residential use (Renewal of 15/01191/PMBPA). The meeting agreed to support the planning application.

[Cllr. Hall rejoined the meeting.]

d) Update on Shropshire Council planning decisions/ enforcement – Planning permission has been granted re: 18/00020/FUL Overton Grange Hotel.

18/6 To invite views and discussion from members of the parish – There were no matters raised.

18/7 County Councillor Report – Shropshire Cllr. Parry said the drains on the B4361 by the entrance to Moor Park School and towards Batchcott will be cleared by Shropshire Council. The grass will be scraped back and the gullies reinstated as required. The road remains closed due to the work by Severn Trent Water, which is causing disruption – not least for the bus service. The disruption is causing problems on Wheatcommon Lane where there have been reports of speeding traffic and potholes. The Environmental Maintenance Grant should be available in 2018-19, but will require a financial contribution from the parish. SALC is holding a meeting at Craven Arms on 26 April 2018.

18/8 Reports of noise and smell pollution from biodigester, Park Lane – The meeting noted there have been no reports to the parish council since the last meeting. Concern was expressed at the routing of large vehicles via Richards Castle rather than the A49. It was agreed to review the matter at the next meeting.

18/9 Report from Councillors who have attended meetings of other Organisations on behalf of the Parish Council – None.

18/10 Financial items
a) The following payments were approved: SALC, affiliation and subscription (£162.22); Eyelid Productions Ltd, annual website support (£100.00); the Clerk, wages January-March 2018 (£326.61); HMRC, PAYE Q4, 2017-18 (£81.60); and the Clerk, expenses, December 2017-March 2018 (£79.87).
b) Shropshire Playing Fields Association – A letter from the association sent via SALC was considered, and a donation of £30.00 agreed.

18/11 Clerk’s Report – The 2018-19 precept (£5,000) has been confirmed by Shropshire Council and will be paid at the end of April 2018. A survey of Town and Parish Councils by the Police and Crime Commissioner is open until 6 July 2018. SALC has reminded parish councils that two members can be appointed to the area committee which meets quarterly. Shropshire Council is consulting on the future design of the Environmental Maintenance Grant (EMG).

18/12 Highway Items/ Amenity Items/ Footpath Items
a) Extension of works by Severn Trent – In light of the disruption caused over an extended period, the parish council agreed to invite Severn Trent Water to consider making a contribution to support a suitable community project.
b) Options to address speeding on the B4361 – A note from Shropshire Council on the options that might be available was considered. The meeting agreed to request speed measuring so that an accurate assessment of the scale of the speeding can be obtained.
c) Highways improvements, Park Lane – Highways has done some work to improve passing points at Park Lane but the work is not of an appropriate standard in the view of the parish council. Highways will be contacted to ask when the work is to be completed.
d) Pavement from county boundary to village hall – The meeting agreed to clear the pavement of weeds growing out from the bottom of the adjacent hedge.
e) To report Highway / Amenity and Footpath items – Potentially dangerous potholes on Wheatcommon Lane will be reported to Highways, and a blocked drain on Station Road still needs to be resolved.

18/13 Annual Parish Meeting, 22 May 2018 – The meeting noted the joint Annual Parish Meeting, hosted by Richards Castle Herefordshire will have speakers from the Yarpole Group Good Neighbour Scheme and West Mercia Police, and that refreshments will be provided. The meeting agreed to share the cost of refreshments with Richards Castle Herefordshire.

18/14 Consultation on Shropshire Council’s Gambling Act 2005 Policy Statement – Noted.

18/15 General Data Protection Regulations (GDPR) – The Chairman kindly agreed to review the GDPR toolkit with the Clerk. A report will be made at the next meeting.

18/16 Meetings 2018-19 – The schedule of meetings for the year was agreed, and will be posted on the council website and noticeboard.

18/17 Matters raised for next meeting – None.

18/18 Next Meeting – The annual meeting will be at 7.30pm on Tuesday 15 May 2018. The annual parish meeting will be at 7.00pm on Tuesday 22 May 2018.

The meeting closed at 9.15pm.


Richards Castle (Shropshire) Parish Council: Mr H Salwey (Chairman); Mr T Harral; Mr A Hall;
Mr C Giles; Mr D Ayres; and Mr A Wright.

Richards Castle (Herefordshire) Parish Council: Cllr. P Owen (Vice Chairman).

IN ATTENDANCE: Herefordshire Ward Cllr. S Bowen, and Mr R Hewitt, Clerk. There were three members of the public present.

1. Apologies – Cllrs. S Broom, S Greetham, R Alden and A Davies (Herefordshire). Cllrs. B Allwright and A Cowell (Shropshire). Shropshire Cllr. V Parry.

2. Approval of minutes from the Joint Annual Parish Meeting held on 24 May 2016 – The minutes were agreed and signed as a true record.

3. Annual Report from the Chairman of Richards Castle (Shropshire) Parish Council – Mr H Salwey, Chairman, provided a report for the past year. There is a new Richards Castle (Shropshire) Parish Council following the uncontested election on 4 May 2017. The new website is up and running. The URL ‘richardscastleparishes.org.uk’ is shared with Herefordshire.

The progress of the draft Neighbourhood Development Plan by Herefordshire has been watched with interest, and the work that has gone into preparing the document is admirable. The parish council has participated in the public consultations, and commented that footpaths and children’s play areas should be considered as part of future developments.

The parish council is concerned that the work to improve the passing points on Park Lane has not been done by Shropshire Council. Shropshire Cllr. Parry has been very supportive in trying to get an answer from highways on this.

There are still significant areas of the parish without access to fast broadband. The parish council understands there is a new round of investment funding to extend access to more dwellings, and an update on what this will mean for Richards Castle is expected soon.

Residents and businesses located in both parishes of Richards Castle are invited to Hanway Common on 11 November 2018 to participate in the nationwide WWI Beacons of Light event to mark 100 years since the armistice which ended the First World War.

4. Annual Report from the Chairman of Richards Castle (Herefordshire) Parish Council – Cllr. P Owen, Vice Chairman, provided a report for the past year, which is available with the minutes.

5. Report from the Shropshire Councillor – There was no report.

6. Report from the Bircher Ward Councillor, Herefordshire – Herefordshire Cllr. S Bowen reported on a wide range of matters. Additional funding for the roads is expected using compensation provided as a result of a legal ruling in favour of Herefordshire Council. It could provide as much as £8 million. Government has provided an extra £4 million for roads in the county.

Herefordshire Council’s finances are just about breaking even. The largest single cost is for provision of adult and children’s social care. Funding from government has been cut by half and will be negligible by 2020 when councils will be expected to rely on business rates. Most schools in the county are rated ‘good’ or ‘outstanding’ and exam results are generally in line with the performance of the schools.

A problem with run-off into the rivers Lugg and Wye has been identified by the Minerals and Waste plan. The NFU and other organisations are working to review ploughing and other farming techniques, and water companies are involved as well to help improve the situation.

The referendum on the neighbourhood development plan is set for July 2018. A ‘Yes’ vote will give it full teeth and weight in the planning process. A company is to be appointed to bring fast broadband to the remaining 10 percent of households and businesses in the county. Highways England is to undertake road improvements on the A49 by the Salwey Arms.

The use of the 490 bus service is increasing, especially by the caravan park near Ludlow. Support by the parish councils is making a real difference. Ludlow Town Council is to provide financial support this year as well.

Ward Cllr. Bowen thanked the local councillors for their hard work and support over the past year.

7. Items from Members of the Public – A member of the public asked that more attention is given to communicating with residents via Castle News. Mr Salwey and Mr Wright said the parish council has a website and agendas are placed online and on noticeboards in advance of each meeting. Draft minutes are available on the parish council website before each meeting.

The meeting closed at 8.45pm.