Minutes – 19 September 2017


PRESENT Cllr. H Salwey (Chairman); Cllr. A Hall; Cllr. D Ayres (Vice Chairman); and Cllr. C Giles.

IN ATTENDANCE Shropshire Cllr. V Parry; and R Hewitt, Clerk. Four members of the public were present.

17/54 Apologies – Cllr. A Wright and Cllr. A Cowell.

17/55 Declarations of Members Interest and requests for Dispensation – None.

17/56 To approve the Minutes of the previous meeting – Minutes of the meetings held on 11 and 31 July 2017 were approved and signed as a correct record.

17/57 To invite views and discussion from members of the parish – Members of the public were concerned that odours in the vicinity of the biodigester and along Park Lane had not diminished in past weeks, said the number of flies meant they felt unable to open their windows in the summer, and that when they hang out their washing it collects ‘black bits’. The parish council was told that the lane is used all hours of the day and night, and sound is heard from lorries reversing and machines on-site.

– Cllr. V Parry joined the meeting. –

In light of these concerns, the parish council felt it was appropriate to request that Environmental Health, Shropshire Council assess the odour and noise alleged to be caused by the biodigester facility, and that Marches Biogas should be informed of this as a courtesy.

17/58 County Councillor Report – Shropshire Cllr. Parry said further correspondence is to be expected concerning the biodigester. A property in the parish has had problems with the water supply. Planning services have looked at the scale of the property under construction at School Cottage, and concluded there are insufficient grounds for a retrospective application. Ludlow in Bloom won a Gold Award.

– Cllr. V Parry left the meeting. –

17/59 Report from Councillors who have attended meetings of other Organisations on behalf of the Parish Council – None.

17/60 Financial items
a) The following payments were approved: Boy Thorne Garden Services, churchyard maintenance (£287.00); Clerk, wages July-September 2017 (£326.61); HMRC, PAYE Q2, 2017-18 (£81.60); and SALC, Fundamentals for Councillors (£50.00).
b) Data protection registration with the ICO – The reform of data protection legislation was noted, and it was agreed that the Clerk will attend the SALC briefing on General Data Protection Regulations on 8 November 2017. It was agreed to register the parish council with the ICO under current regulations, and a direct debit mandate was completed to pay the annual fee of £35.00.
c) Review external auditor report on 2016-17 annual return – The external auditor report and certificate was noted, and will be published on the parish council website with the Notice of conclusion of audit. There were no matters raised.

17/61 Clerk’s Report – The minute books borrowed by the former vice chairman have been returned to the Clerk. A minute book covering the early 2000s has been borrowed by Cllr. Hall. A meeting has been requested with the operators of the biodigester. A transparency code application has been submitted to SALC for £140.00 which will pay for hosting and support of the parish website. SALC has suggested increasing the value of the grant, but there are no additional expenses to support this as the original claim included 12 months of support paid in advance. A notice of vacancy has been posted following the resignation of Mr T Harral. Severn Trent has advised of planned water mains renewal work along parts of the B4361 between Overton and Richards Castle.

17/62 Highway Items/ Amenity Items/ Footpath Items
a) Highways improvements, Park Lane – Mr Philip Dunne MP has written to the Chief Executive of Shropshire Council to get an update on the plan for the works. It was agreed to ask Mr Dunne’s office whether there has been a response from Shropshire Council to the letter.
b) To report Highway / Amenity and Footpath items – The parish council’s request to extend the 50mph speed limit at Woofferton junction further south on the A49 to include the turnings to Brimfield has been investigated, however the outcome was that there is not ‘sufficient justification’ based on the history of personal injury collisions further south. Highways has cleared the visibility mirror at the Policeman’s Corner junction.

17/63 Planning
Update on Shropshire Council planning decisions/ enforcement – Planning permission has been granted re: 17/03242/FUL Barns Farm. Planning enforcement has said that there is no significant harm identified re: the scale of 16/02937/FUL School Cottage so there will be no formal action in this instance. There is an application pending decision (16/02243/FUL) for the additional access point reported on Mitnell Lane.

17/64 Community Tree Scheme – The parish council agreed to publicise the scheme to try and identify a suitable site for the five feathered trees available under the scheme.

17/65 Consultation on draft Library Services Strategy – Noted.

17/66 Consultation on the design of the Broadband Universal Service Obligation – It was that the universal obligation should apply to rural parishes without exception.

17/67 Consultation on draft Parking Strategy – Noted.

17/68 Date of joint annual parish meeting in 2018 – The request from Richards Castle Herefordshire to meet on 22 May 2018 was supported. The joint annual parish meeting will be on 22 May 2018.

17/69 Matters raised for next meeting – There were no matters raised.

17/70 Next Meeting – The next meeting will be at 7.30pm on Tuesday 28 November 2017.

The meeting closed at 8.41 pm.