Minutes – Annual Meeting – 28 May 2019


PRESENT Cllr. H Salwey (Chairman); Cllr. A Hall; Cllr. C Giles; Cllr. A Wright; and Cllr. R Smith.

IN ATTENDANCE Ward Cllr. V Parry and R Hewitt, Clerk. One member of the public was present.

19/19 Election of Chairman – Mr H Salwey was elected unanimously and signed the declaration of acceptance of office.

19/20 Apologies – Cllr. D Ayres (Vice Chairman) and Cllr. A Cowell.

19/21 Declarations of Members Interests and requests for Dispensation – None.

19/22 Election of Vice Chairman – Cllr. D Ayres was elected unanimously.

19/23 Appointment of representatives
a) Ludlow and Clee Hill Local Joint Committee – It was agreed to leave the option of attending meetings of the committee open for all members.
b) South Shropshire Association of Parish and Town Councils – It was agreed to leave the option of attending meetings of the association open for all members.

19/24 To approve the Minutes of the previous meeting – The minutes of the meetings held on 9 and 30 April 2019 were approved and signed as a correct record.

19/25 To invite views and discussion from members of the parish – There were no matters raised.

19/26 Report from Representatives who have attended meetings of other Organisations on behalf of the Parish Council – There were no reports.

19/27 Financial items
a) Annual Governance Statement – Approved.
b) Accounting Statement 2018-19 – Approved.
c) Risk schedule – Approved.
d) Insurance renewal – After considering the quotations provided the parish council agreed to accept the policy with Inspire on a long term, three-year basis.
e) The following payments were approved: K Adams, internal audit 2018-19 (£95.00); Came & Company, parish council insurance (£344.74); and Shropshire Playing Fields Association, donation (£30.00).

19/28 Highway Items/ Amenity Items/ Footpath Items
The Clerk reported that Brimfield Parish Council has asked that Highways England is contacted regarding the potential availability of land for a roundabout at the Salwey Arms junction, and that the request has been passed to the landowner. Fly tipping on Wheatcommon Lane has been reported to Shropshire Council, along with a pothole in the carriageway on Station Road near the A49 junction, and request to resurface a poor section of road near the entrance on Moor Park School on the B4361.

Potholes on Park Lane by the entrance to the biodigester will be reported to Shropshire Council. The pothole on Station Road by the A49 junction will be re-reported. A defective temporary repair on Wyson Lane will be reported to Shropshire Council.

19/29 Planning
Shropshire Council has granted planning permission for: 19/00724/FUL, Featherknowle, Ashford Bowdler; 19/00988/VAR, Anaerobic Digestion Plant Park Lane, Woofferton; and 18/03568/FUL, Overton Lodge, Overton. A consultation on amendments to 19/01539/FUL, 2 Batchcott, Richards Castle was noted.

19/30 Police & Crime Commissioner’s Town and Parish Council Survey – Cllr. Smith kindly offered to complete the survey on behalf of the parish council, and this was supported by the meeting.

19/31 Clerk’s Report – The precept for 2019-20 (£4,500.00) has been paid by Shropshire Council. A VAT reclaim for the period 2016-17 has been made to HMRC. Supplemental documentation for the Environmental Maintenance Grant (EMG) has been submitted at the request of Shropshire Council. The EMG grant requested for 2019-20 has yet to be confirmed. The next South Shropshire Area Committee meeting is on 30 May 2019.

19/32 Matters raised for next meeting – None.

19/33 Next Meeting – The next scheduled meeting of the parish council is at 7.30pm on Tuesday 30 July 2019.

The meeting closed at 8.55 pm.